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What is Email Marketing Automation and Why Does it Matter?

Email Automation

Marketing automation is a powerful tool for any business looking to increase their profit.
Marketing Automation Feature
Email automation makes it easier to reach your target market by streamlining the process involved in emailing your customers at regular intervals throughout their customer journey. 
Through email automation, you will be able nurture your prospects with timely emails based on the actions they have taken at key points throughout their customer journey AKA the buying cycle, automatically. Let’s face it, we are all a little busier these days and things fall through the cracks. Unfortunately in sales and emails, missed touch points with prospects can mean lost opportunities. Automating pieces of these tasks will allow your sales and marketing team to run on autopilot, freeing up more time.
This article will walk you through how email automation works, why it’s important for growing businesses, and what steps you should consider taking right now to get started.

By implementing an effective email automation plan into your business strategy you’ll be able to:

Drive traffic back to your site without feeling like a spammer or annoying people.
– Nurture subscribers more often and give them a real reason to buy something from you.
– Keep new emails going out regularly so that you stay top of mind.

What is Email Automation?

Email automation is a very useful and time-saving tool. It will empower your team to interact with prospects in a more personal manner without spending manual hours sending 100s of emails everyday. This can save a lot of time, but it’s only beneficial if the email service has good templates and other tools that make sense for your type of business or organization. 
At the end of the day, email automation is a great way to streamline your weekly or daily activities.

The benefits of Email Automation

So, you know what email automation is but you’re not really sure if you invest in it. Why is Email Automation such a big deal, anyway? 
Well, here are just a few of the top benefits of Email Automation:

#1) You Can Segment Your Email List And Send The Perfect Email To Each Segment
As you know, Email Automation allows you to create and send automated emails based on customer behavior and preferences. Email automation is key for small business owners because it allows them to build relationships at scale. For example, if someone has abandoned their shopping cart without adding completing their purchase, they’ll get an email offering relevant discounts (this type of email is called a “cart-abandonment” email). If someone has already purchased from your site before, but its’ been a while since they’ve been back, you might want to send a “win-back campaign” which could be a promotional email with discounts exclusive to your past purchasers.

#2) Email Automation Drives Sales
Email Automation creates targeted interactions – something that’s key to increasing ROI. Email automations can be used for any number of different stages in the customer buying cycle, including:

– Emailing new subscribers who have just opted-in
– Showing your existing subscriber how awesome you are via case studies and success stories they can relate to.
– Asking customers to write reviews about your products or services after they have purchased that you can use in future emails. You might also want to ask them to leave feedback on trusted source sites like Yelp or Google, which will increase your overall conversion rate because more people will find you when searching online!
-Nurture prospects who are still searching for the solution to their problems and haven’t quite made up their mind.
The good news is Email Automation works seamlessly with other marketing channels, allowing you to expand your reach and increase sales even more. Email Automation works with many of the popular marketing channels, including:
– Social Media : Email automations can be used to generate followers on Facebook, Twitter, Pinterest & Instagram by sending automated follow-up messages that say “thanks” once new friends have been made online
– Content Marketing : Email automations can be used to drive engagement with a blog post a customer has already read. For example, if a customer has read a few posts about Email Marketing without signing up for your Email Newsletter or downloading your Email Cheatsheet, you could send them an email offering those things as a special incentive!

#3) Email Automation Helps Fight Spam Inbox Syndrome
Nowadays email deliverability is an issue for everyone. The longer an email subscriber sits in your list… the colder they get. If you are building an email list but not sending emails (because like most business owners, you’ve gotten too busy), your list will flatline and you’re deliverability will decrease. 

Let’s make sure you understand the severity of poor deliverability – If you suddenly start emailing unengaged contacts, your domain will get marked as spam, your sender-health rating will decline and you can watch all your emails start getting caught in spam-traps. 
Since Email Automation takes less time for you every week, you’re more likely to send your list emails that keep them engaged. 

#4) Email Automation Gives You Time Back In Your Day
SHOCKING right? But seriously… Email Automation allows you to send automated messages instead of manual messages, so your workday becomes less monotonous and more productive. Email automation software works around the clock without human intervention to send personalized messages. Emails can also be scheduled ahead of time (for example if you’re on vacation), which frees up both your mind and schedule! The content in email automations can also be adjusted by you or someone on your team at any time, so Email Automation can be an effective way of scaling your business without adding extra hours to the workday!

Email Automation Examples

The Email Automation Examples below will give you an idea of how Email Marketing can be automated and the Email Automations that are used by Email Service Providers for Email Marketing campaigns.

#1) Email Newsletter Auto-responder
Every new user that subscribes to your list after signing up gets an email sent out with a set of links that are relevant to what she signed up for. For example, let’s say you are a Photographer and a newly engaged couple are planning their wedding. If I were you, I would make content that is relevant to their wedding journey (and not just about photography!). So let’s say you have a ‘How To Plan A Wedding Checklist’. When a couple signs up for that list, you have 2 options:

1. Send it manually
2. Automate it or
3. Leave them hanging and ensure you lose a prospect (okay so their are really 3 options but this one certainly isn’t viable)
Automation ensures that the moment someone joins that list, they get the right email with a link to the downloadable content or blog post they requested.
Don’t stop there: be sure to create an 4-5 part email series that we call an “opt-in sequence” to tell a story about yourself and how you could help this couple. Don’t assume they have already stalked your blog and social content – be proactive and educate them about why you’re the best photographer out there.
That’s not all: After that sequence ends, you could create a “drip sequence” that sends them emails every week about successfully planning their wedding, how to pose for amazing photos, outfits to wear for their engagement photos… you get the gist. Get them excited while providing them value.
Once they are a client? Well that’s a whole new set of emails. It might seems like a lot of work but I think you can see the value in this upfront undertaking.

#2) Reminders
With this Email Automation, you can set up an email that reminds someone about an abandoned cart or emails that tell people about new blog posts or YouTube videos they might be interested in.

#3) Transactional
This automation example is used by Email Service Providers to send an email when a customer has added items to the cart, goes through the last step of checkout, etc. This is what you get to track your orders, shipping status when your shopping online, but it can also be used for service-based emails. You might want to automate a welcome email once a new client pays their first invoice – you can do that! Or even better, if an invoice is past due? You don’t need to have your VA spending time emailing them, automation can handle it.

#4) A/B Split Testing
By now, I hope you know that we are ROI obsessed. Just like split testing your landing pages, you can A/B test your emails. You want to pay attention to your click-through rates, testing email length, call-to-actions and imagery is a great way to do this. Open rates are important but they are a vanity metric. The real ROI comes from the click. If you want to track which email drove more sales, you’ll want to use UTMs.

#5) Email Sales Countdown Timer
With this Email Automation, you could set up an Email that counts down to a new product release or sale of the day. This Email is scheduled ahead of time and sent out automatically at the right time.

How to Get Started With Email Automation

The first thing you will want to do is map out the journey that your clients take throughout the buyers funnel. 
Think about what they do when they are:
•Researching their problem
Researching solutions and
Researching you
Perhaps they read certain blogs, buy a book, visit a certain number of pages on your website, etc. You’ll want to have a deep understanding of the activities that leads take before they make a purchasing decision.
If you have a list of current clients, study them and their behaviors. Did they all watch your webinar? Had they all connected with you on LinkedIn prior to signing on as a client? 
Taking a look at their own journey will give you a strong roadmap for the journey that you can now direct with automation.
How complicated your customer journey is will dictate how robust the software you choose will need to be.
To get started with effective email automation, focus on these email sequences first:

1. Welcome Indoctrination Series
2. Nurture Drip Series
3. Welcome Client Series
4. Invoice FollowUp Series

The Final Word

Email marketing is VITAL to scaling your business and nurturing your leads. Email automation makes email marketing easier by simplifying email campaigns and allowing you to be more efficient. So if you’re looking for a way to help save time, nurture more prospects through the pipeline and increase your ROI, try using Email Automation software. It’s the best way to stay ahead of the competition and ensure that Email remains a valuable marketing channel.


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Crystal Volinchak

Crystal Volinchak

In her 7 years as a growth marketer and entrepreneur, Crystal Volinchak has helped dozens of companies boost online traffic and sales and strengthen their online brand reputation. Volinchak is the co-founder of CNV Creative and CNV CMO.

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